Employment Opportunities

AWUA's policy to hire and promote for all job classifications are based on occupational qualifications without regards to race, religion, color, sex, marital status, physical handicap, national origin, age or any other protected class. AWUA strives to maintain a transparent hiring practice in compliance with the EEOC mandates and free from discrimination, favoritism or nepotism.

AWUA'S standard form of application for employment will be posted on AWUA's website. Completed applications for employment may be submitted to AWUA's front office and will be kept on file for at least one year for use by AWUA in the event that a position for employment becomes available.

Instructions: Please print and complete the application and submit with your current résumé to AWUA's office at 745 Rose Lane, Twin Peaks, CA 92391 or send via email to helpdesk@awua.org


Part-Time Bookkeeper/Office Assistant

Job Type: Part-time (After the initial training, we anticipate the tasks will require about 5-10 hours/week to complete. Please do not apply if you are seeking a full-time position.)

Bookkeeping

· Verifies, allocates, and posts details of business transactions to accounts in QuickBooks from documents such as invoices, receipts, check stubs, and computer printouts ensuring legal requirements compliance

· A/P including research and resolve accounts payable issues with vendors

· Perform all activities related to the accounts payable function including reviewing, coding, processing payments and confirming there are no overpayments or repeat payments

· Determine optimum payment dates. Pay invoices, write and print checks on a weekly basis. Obtain signatures on all accounts payable checks. Ensure that approval authority is in accordance with company policies

· Maintain general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, operating expenses, and insurance records

· Check accounting data for accuracy, tracks and resolves accounting errors, and completes accounting functions in accordance with established policies, procedures, and regulations

· Month end closing process and accruals, adjusting entries

· Balance accounts by reconciling entries every month

· Perform account receivable functions including invoicing, deposits, collections, and revenue recognition

· Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards

· Maintains system to account for financial transactions by maintaining a chart of accounts; defining bookkeeping policies and procedures when necessary

· Maintains historical records by filing documents

· Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions

Payroll

· Perform payroll functions in an accurate and timely manner, and submit payroll taxes, in compliance with federal and state laws

· Workers compensation analysis and year end reporting. Review insurance carrier on insurance premium

· Data reporting to external payroll agency as needed

· Record payroll and taxes and ensure all required reports are filed accurately and timely. Prepare quarterly and year-end tax returns and returns for W2 and 1099s

Reporting

· Provide board of directors with financial account balances on a monthly basis.

· Prepare annual property tax return and monthly depreciation entries. Prepares State and San Bernardino County tax and reports as needed

· Prepare financial reports through collection, analysis, summarization of trends of data as needed for board meetings or per request of board or general manager

· Print and review weekly cash reports and compare them to deposit receipt.

· Preparation of summary financial statements for bi-monthly shareholder meetings.

Audits (annually)

· Coordinate preparation of external audit materials and external financial reporting.

· Prepare various financial statements and reports.

Inventory List

· Creates and maintains an accurate up-to-date parts inventory list within QuickBooks

Office Assistant (as needed to assist Front Desk Administrator)

· Receive and record payments from customers

· Entering received payments in utility billing software

· Following office protocol from opening office in the morning to transferring the phones at the end of the day

· Data entry

· Preparing, mailing and record keeping for Welcome Packets

· Calling customers

· Receiving calls from customers, answering their questions accurately and fully

· Billings: preparing inserts, collating customer invoices and inserts, stuffing envelopes, and putting postage on envelopes, deliver to post office

· Responding to requests from escrow companies

· Preparing office for board meetings

· Preparing and sending service orders for water leaks, services, etc.

Bookkeeper Qualifications / Skills:

· Analyzing Information

· Dealing with Complexity

· Reporting Research Results

· Data Entry Skills

· Accounting

· SFAS Rules

· Attention to Detail

· Confidentiality

· Thoroughness

· Advanced Microsoft Excel

· QuickBooks (required)

Education, Experience, and Licensing Requirements:

· Bachelor’s degree in accounting, finance, or related field required

· CPA is a plus

· Previous bookkeeping experience required

· Experience in working with small businesses a plus

Reports to General Manager & Front Desk Administrator

Qualified and serious applicants only, please.

Compensation: Based on Experience

AWUA Employment Application.pdf